Project Support Administrator

Manchester (Manchester)

Posted:10 Aug 2018

Expires: 24 Aug 2018

We are market leaders in the presentation technology, data display and audio visual sectors to markets including corporate, education, government and defence. A vacancy has arisen for a Project Support Administrator working for our Audio Visual Systems Northern Division based in Trafford Park, Manchester.

The successful candidate will be expected to work closely and support the Sales Account & Project Managers providing administrative support being the first point of contact to the client. The role requires the successful candidate to wear multiple hats throughout the working day while prioritizing the most important tasks.

The successful candidate must be able to demonstrate the ability to work efficiently at a fast pace whilst retaining a high level of accuracy.

This is a varied role and each day will bring new challenges due to the requirements and demands of this role.

The role will require you to perform multifunctional administrative tasks working as a team member, carrying out the day to day administration duties of the business.

Role and Responsibilities

  • Confirm receipt of project from sales support and existence of correct documentation
  • Allocate appropriate resource (Project Manager / Rack Build/Programmer)
  • If order fits Major Project criteria make sure hand over meeting is arranged
  • Advise client of receipt of project, tentative dates if available and if a PM has been assigned.
  • Instruct ordering of equipment for installation
  • Regular status update of D-Tools System
  • Confirm installation dates and update Ganttic system
  • Creation of engineering /project files
  • Check equipment deliveries for projects and chase where necessary
  • Print delivery notes if necessary
  • Arrange delivery of equipment
  • Support site Engineers as required
  • On project completion arrange any returns to supplier in liaison with Sales Support/Warehouse
  • Ensure the project file and all relevant documentation has been returned to office / uploaded to D-tools
  • If required identify any true cost of delivery (ie Sub Contract) for invoicing
  • Create invoice form and issue to central admin (if required)
  • Logistics – booking of flights, hotels
  • Hire vehicles and plant
  • Liaising with other regional offices as required
  • Stock management if required
  • Weekly project team meetings
  • Other ad-hoc admin duties as required


About you

You will have:

  • Excellent communication skills, both written and verbal, with strong attention to detail and accuracy
  • A team player
  • Excellent organisational and multitasking abilities
  • A professional but friendly approach to work – you’ll need to have the tenacity to pursue required information from colleagues, whilst being mindful of the demands placed on our busy teams
  • Experience of D-Tools, Sage X3 and Ganticc System (would be an advantage but training will be provided)
  • Excellent IT skills with full working knowledge of Microsoft Office application

Job Type: Full-time

If you are interested in this position please contact:


or fill in the form below.